Free Profit and Loss Templates

Free Profit and Loss Templates

profit and loss statement

Your cost of goods sold is an important part of any If you’re selling wallets, you’ll have to include the cost of purchasing the wallets from the manufacturer. Here are the steps to take in order to create a profit and loss statement for your business.

profit and loss statement

Similarly, you can break down your expenses into sub-categories, like the cost of delivering your product or service (COGS), and the general operating costs of the business (OPEX). Financial statements including the P&L can help businesses understand current performance relative to projections and to create realistic forecasts for the future. They can also help business owners and investors compare the performance of one company to other companies in the same industry . Public companies produce P&L statements to meet legal reporting requirements.

Non-operating expenses

Regardless of the type of business, the first step is to determine the period of time to be evaluated — usually for a quarter but can be a month, a year, or even a week. We always recommend meeting with an accountant or other financial advisor at least once when you first start creating financial documents for your business. From there, you can create your own P&L statements if you’d like to.

Enter total revenues and expenses, and the template will automatically calculate your profit/loss ratio. The Trend section of the template charts your gross profit and total expenses, and provides you with your current P&L. These records provide information about a company’s ability (or lack thereof) to generate profit by increasing revenue, reducing costs, or both. The P&L statement’s many monikers include the « statement of profit and loss, » the « statement of operations, » the « statement of financial results, » and the « income and expense statement. » The P&L statement reveals the company’s realized profits or losses for the specified period of time by comparing total revenues to the company’s total costs and expenses.

Profit and loss statement definition

Once reviewed as a group, these financial statements should then be compared with those of other companies in the industry to obtain performance benchmarks and understand any potential market-wide trends. Balance sheets are built more broadly, revealing what the company owns and owes as well as any long-term investments. Unlike an income statement, the full value of long-term investments or debts appears on the balance sheet. The name « balance sheet » is derived from the way that the three major accounts eventually balance out and equal each other. All assets are listed in one section, and their sum must equal the sum of all liabilities and the shareholder equity.

profit and loss statement

The P&L statement is one of three financial statements that every public company issues on a quarterly and annual basis, along with the balance sheet and the cash flow statement. It is often the most popular and Law Firms and Client Trust Accounts common financial statement in a business plan, as it shows how much profit or loss was generated by a business. It adds up your total revenue, then subtracts your total expenses, and gives you your net income.

Gross profit

The profit and loss statement is considered by many to be the most crucial of the financial statements, for it reveals the ability of the reporting business to generate a profit. As such, it is used to plan for the revenue enhancements and cost reductions needed to improve profitability. The statement is particularly useful when viewed on a trend line, to see how an organization is faring over time. A vertical or common-size analysis is a financial tool analysts use to interpret financial documents like a profit and loss statement. The method calculates major line items (gross profit, operating profit, and net profit) from your income statement as a percentage of its base line item (gross revenue). Chart your company’s actual profits and losses for any period of time with this visually-rich profit and loss chart template.

Aside from following regulations, however, profit and loss statements give you the opportunity to review your net income, which is essential for making sound business decisions. Now that you know how to analyze a profit and loss statement, you’ll find it’s fairly easy to figure out how to prepare one. Expenses are deducted from revenue to provide the net income or net loss. A small net income relative to revenue indicates that a company can keep the lights on, but little else.

Multi-step income statement

Use this three-month P&L statement template to record your quarterly income and expenses. Most businesses calculate their profits and losses on a monthly, quarterly, or annual basis. If a lender or investor asks you for a P&L statement, they should specify the time period they need to see. Here’s what a simple profit and loss statement would look like using the multi-step method, which is what many businesses use.

  • The net income will either be a profit or a loss—or in very rare cases, zero.
  • Whatever your preference, the best way to create a profit and loss statement is by using accounting software, which will take care of the entire process for you.
  • The balance sheet shows a company’s resources or assets, and it also shows how those assets are financed—whether through debt under liabilities or by issuing equity as shown in shareholder equity.
  • Since there are so many types of operating expenses, most income statements break down your OPEX by category.
  • Companies not required to prepare financial statements such as the P&L should consider doing so because they provide business owners a systematic way to obtain a clear view of financial performance.

In this guide, we’ll walk through how a profit and loss statement works, what it can tell you, and how to create one easily. P&L statements are most useful when comparing them to previous periods because they allow you to track progress over time. They’re also useful when it comes to setting goals for your business. The inventory turnover ratio tells how well a company is managing inventory. The formula for the inventory turnover ratio is the COGS divided by the average inventory. For example, you have $42,500 in operating income, $2,500 in tax expenses, and $5,000 in interest expenses.

What is a Profit and Loss Statement?

The P&L statement shows a company’s ability to generate sales, manage expenses, and create profits. It is prepared based on accounting principles that include revenue recognition, matching, and accruals, which makes it different from the cash flow statement. A profit and loss statement aggregates the revenues, expenses, and profits or losses of a business. This report portrays the financial results of a business for a specific period of time, such as for a month, quarter, or year. If it is being reported by a publicly held company, the P&L also includes both basic and diluted earnings per share information.


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